Writing Consultant Sample 2
The yellow box contains the email sent to the Writing Consultant when “Jack Doe” submitted a question through the website. The blue box contains the answer Jack received. The comments to the left contain helpful information about the process.
|
Your message will be collected from our server at 5:00 p.m. central time, and forwarded to one of our email instructors.
Jack gives us a lot of detail about his question. The more specific your question, the better! For instance, if you’re asking a citation question, make sure to tell us what style you’re using (APA, MLA, etc.) |
Return-path:
<nobody@gopher.adp.wisc.edu> Dear Writing Consultant: I hope you'll be able to help me. How do I properly address a letter to four different people who will attend a meeting where I will be making a presentation? Do I simply write the same letter and address it to each individual, or can I write one letter and address it to multiple recipients? If so, how do I format the inside address? Since there are men and women in the meeting, would the salutation be "Dear Ladies and Gentlemen"? I know their names and do not want to do it that way. Thank you. Any help you can offer would be appreciated. |
| You’ll get an answer from us within two business days.
We’ll try to give examples or guide you to websites that answer your question. We’ll also try to refer you to commonly used books that give another spin on the subject. After all, we’re not grammar gurus; we often have to look stuff up too! |
Return-path:
<wcemail@facstaff.wisc.edu> Dear Jack, Thanks for contacting us with your question. According to the Gregg Manual of business writing, it's best to address the letter to each individual, and then indicate that you are sending the same letter to the other recipients by putting "cc:" followed by the other names at the bottom of the letter. You can see an example at this Web site: http://www.ewritersplace.com/a255.html, toward the bottom of the page. It's best to personalize a business letter as much as possible, which is why you don't want to try to address them all at the same time at the beginning of the letter. Please feel free to contact us again with more questions. Good luck with your presentation! The Online Writing Center >Dear
Writing Consultant: |
Interested in checking out a different kind of Writing Consultant question? Check out Sample 1, a query about grammar. Or, press the button below to return to the Writing Consultant submission page to send us your question.