SAES-422:
Submission of Annual Reports
and Meeting Minutes


 Beginning in Federal Fiscal Year 2003, the NCRA requests that Annual Reports and meeting minutes be submitted using the SAES-422 format.

NOTE: The person submitting the annual report MUST have editing authorization.  If you do not have this authorization, contact your Administrative Advisor or the NIMSS system administrator, Christina Hamilton (ncra@cals.wisc.edu). 

Please note that ALL NCRA projects/committees (NC, NCCC/NCERA, NCDC, and NCAC) are required to submit the SAES-422 form.  Filling out the SAES-422 form allows all committee/project reports to be uniform in style and content. It also allows us to utilize the NIMSS system to its fullest potential, making the information easily accessible throughout the country.

 

Here's how to enter the information in NIMSS.  You can also watch the NIMSS Virtual Training at http://www.wisc.edu/ncra/NIMSSReports.htm:  

  1. Sign into NIMSS at www.nimss.umd.edu.  If you don't have login/password, you will have to register.  If you do have a login/password and have forgotten it, click the "track" button to have it sent to your email. 
  2. Once you've signed in, go to Reports/Meetings » Draft/Edit Report.  If you are authorized to submit the report on your committee's behalf, the project should come up for you automatically.  Click the "new report" or "edit report" button to submit the annual report (SAES-422). 
  3. Use the links on the left side of the screen to edit the report by sections.  The minutes are part of the annual report, and therefore, you may use the "minutes" link to both post the brief summary of the minutes as well as the file (using the "browse" button). 
  4. To view the entire report put together, click the "view current report" link on the left side of the screen. 
  5. When you're done, click the "submit report" link.  That will send notification to the AA that is ready for approval. 

If you want to fill out a hard copy to cut/paste from before you put it into NIMSS, it's available at http://www.wisc.edu/ncra/forms.htm.  However, the official form must be submitted via NIMSS. 

For more information on SAES-422, please see, "Preparing an Effective SAES-422" by David R. MacKenzie, Thomas J. Helms, Daryl Lund and H. Michael Harrington.